

OUR JOB
(what would you say you do here?)
At ONYX, we take a different and somewhat unconventional approach to your meetings and incentives. We work with clients who expect excellence in organization, delivery and execution of their program. For our clients, good isn’t good enough. We deliver that excellence in every element from registration through departures. Details matter to ONYX.
As we stated above, if an element of your program is not content-related, we assume it is our responsibility and included within the scope of our management fee. With this basic guideline, there is no room for any detail to be missed.
Below is a list of elements we routinely provide to our clients as part of our overall management, but our overriding philosophy is to do whatever task is necessary to make sure your program is a success. We complete every element with painstaking accuracy and our professional eye is never off you as our client. We work your agenda, not ours. Whether budget-driven or just because of the special needs of the client, we adapt.
HOTEL
• Conduct site search and provide
comprehensive option grid
• Negotiate and administer final hotel contract
• Manage room block
• Manage function space
• Monitor check-in procedures
• Manage bell staff
• Monitor service levels
• Create a rooming list of attendees
ONLINE REGISTRATION
• Create online registration site
• Design registration information
• Create and provide reporting
• Manage attendee database
• Manage Mobile Meeting App
BUSINESS SESSIONS
TRANSPORTATION
• Manage Arrival/Departure list
• Manage “Meet & Greet” staff
• Create departure notices
• Coordinate ground transportation
for designated attendees
VIPS
• Check all VIP suites
• Handle all special requests
BANQUETING
• Manage food and beverage guarantees
• Create exciting and healthy menus
• Monitor quality of food and beverage
• Ensure proper labeling of all food items
• Monitor attendee food allergy needs
• Manage material distribution
• Precheck all function space
• Precheck all meeting rooms
• Manage hospitality desk
• Facilitate all lighting needs
• Manage audio/visual
ACCOUNTING
BUDGETING
• Overall budget management
• Manage hotel budget
• Manage ground transportation budget
THEMED EVENTS
• Monitor payment schedules
• Reconcile final hotel bill
• Provide detailed final bill with original supplier invoices
• Create original concepts
• Design décor and lighting looks
• Deliver your marketing or corporate
message to your audience
• Venue selection
• Manage talent and entertainment
• Create imaginative and exciting
stage designs